Scheduling for a large group of people is mostly a thankless task. The event itself is likely to get all of the attention, but bringing it together can be tough work. That’s because coordinating everyone’s schedules takes real consideration. Whether the event is an inter-office meeting, or a get together for a social group, there’s always too much time to manage. The most frustrating part is that even after people accept an event invite, they may still cancel later on. It’s totally rational for event scheduling to stress you out. Here are some tips you can try to help relieve the burden.
Work Ahead of Time as Much as Possible
When it comes to scheduling, event planning, or anything at all, working ahead of time is always for the best. You probably already know that, but it’s a good thing to remember! Maybe you don’t have everyone’s schedules in place yet, but you can still find an appropriate meeting venue. Have you looked at catering options for the event? Is there a key decision maker who’s schedule you absolutely have to work around? Line up that person’s availability first.
Find a Setting for Your Event that Maximizes Your Time Together
Another way to make scheduling easier for yourself is to make your event more efficient. Creating an agenda beforehand, and finding an event space that is conducive to the work you’re doing can help. When you have a plan going into the event, you’ll be better able to stay on task and shorten the event time. That makes it easier for busy people to agree to attend.
It Never Hurts to Feed People at Your Event
You would think that adults are above meeting-attendance bribery, but no. The prospect of food and coffee (or even adult beverages, depending on the setting) at an event may be just the thing that causes people to adjust their busy schedules and make sure they attend the event. Plus, adding food and beverages to your event can help attendees work around meal times.
Remember, the Show Must Go On
If you have someone who’s being particularly difficult about scheduling (it may just be a reality of their schedule), and it’s impeding your ability to get your event ready to go, you may need to proceed without them. Sometimes that person is a key decision maker and that’s not possible, but if the person in question isn’t essential to the meeting agenda, you may need to schedule without them. Your event needs to happen, and you can’t wait forever!
Dunn Brothers Coffee Is Ready to Host Your Meeting
Our coffee shop makes for an excellent event space. With community-style seating, high ceilings, and plenty of natural light, we’ve created a collaborative space. If you need to organize for the future, or reflect on a recent project, our Coralville, IA space is ready to accommodate your group. Plus, we have a huge selection of house-roasted coffees to help fuel your meeting. Learn about event space options by contacting Dunn Brothers Coffee in Coralville, IA at 319-665-2020.